Ending Soon
Finance and Admin Assistant
Employment Type:
£1069 per month
Stoke-on-Trent, ST6 4LD
Closing Date:
30th April, 2019

This role is certainly not one to be missed, with a wage from £12,000 per year it offers fantastic experience with an income of over £6.00 per hour.

Job Role:

  • To support the Finance and Operations Manager in developing the finance function of the
    school via accurate, efficient and effective support.
  •  To assist the School Office with front of house desk duties at agreed times.
    Finance duties and responsibilities:
  • Input of standing information to Trust Finance system (suppliers, debtors) in accordance with
    financial procedures.
  • Processing of Purchase Orders from requisitions, accurately and in accordance with agreed
    authorisation and timescales.
  • Ensure Purchase Orders, are checked for accuracy and forwarded to suppliers
  • Processing of invoices, checking to Purchase Orders and goods received notes, ensuring
    appropriate authorisation and ready for payment.
  • Investigating and resolving supplier invoices under query arranging returns and ensuring that
    refunds or credit notes are received.
  • Raising of Sales Invoices from appropriate documentation, printing and checking for accuracy
    before distributing to debtors.
  • Preparation, processing and safekeeping of all Academy income (cheques and cash) for
    payment into the Bank.
  • Collection, counting and banking of cash and maintenance of appropriate financial records in
    relation to school meals.
  • Maintaining a detailed record of non-invoiced income relating to School Extracurricular Clubs,
    Trips etc including fundraising initiatives
  • Carry out the necessary arrangements with regard petty cash.
  • Assist with month end procedures including bank and other reconciliations and posting of
    journals as required.
  • Accurate recording of all Transactions in respect of Parent Pay
  • To maintain an accurate filing system suitable for audit purposes.
  • Dealing with queries from suppliers (including statements), debtors, budget holders and other
    Academy staff.
  • Manage day to day stock levels in central stock cupboard & compile orders.
  • To operate flexibly and, in particular, to assist at peak times with budget preparation.
  • Ensure confidential, tactful and secure management of sensitive information.
  • Ensure accurate records in respect of the school bus are maintained and timely chasing of
    outstanding amounts.
  • Any other duties commensurate with the grading of the post.

37 hours per week

About Your Employer:

The Co-op Academies Trust aims to provide an outstanding education for all their learners, founded on co-operative values, at the heart of the community. This position is based at the Co-op Academy in Stoke-on-Trent.

Skills Required: 

  • Good communication skills
  • Basic numeric skills
  • Solid computer and organisational skills

Personal Attributes: 

  • Flexible approach to working times whilst remaining punctual and reliable.
  • Willingness to learn and develop new skills and attend training where needed.
  • Good Telephone Manner.
  • Motivation to work with children and young people.
  • Able to work under pressure and a determination to succeed.
  • Confident.
  • Ability to form and maintain appropriate relationships and personal boundaries with children and young people.
  • Emotional resilience in working with challenging behaviours.
  • Attitudes to use of authority and maintaining discipline.

Applying English & Maths To This Role: 

Based in Finance and Administration Office, good numeracy and communication skills will be required and regularly used in the role.

Qualifications Required:

5 GCSE’s inc Maths, English 9-4 (A*- C ) or Functional Skills (or equivalent) preferred

Qualifications Gained: 

12 Months Diploma in Business Administration.
12 Months AAT Level 2 Accounting

Future Prospects: 

The Co-op Trust is a large organisation based across Stoke-on-Trent, Manchester and Leeds.

The Trust has growth plans which provides good prospects for anyone working in the Trust, locally or even wider, nationally.

The local Academy that the role will be based at has seen a growth in Pupil numbers and many systems within the Finance Function have recently changed.

The post holder will be part of that and be involved with the developing systems which will provide them very good experience in a busy and changing environment.