To undertake placements on a rotating basis within the Schools and Research Institutes, across the Faculty of Medicine & Health Sciences. To undertake a variety of developmental work tasks on each placement, providing basic administrative assistance to the various teams.
-Provide assistance with general administrative tasks to support members of the team and contribute to the efficient operation of the office
-Answer telephone calls and face to face enquiries as appropriate, referring queries to the relevant members of staff.
-To book and arrange hospitality refreshments and/or catering as required
-To provide additional administrative/reception support for large meetings/study days and to assist in the preparation of flyers to advertise the event, welcome packs, name badges, registration procedures, etc.
-To carry out administrative tasks such as photocopying, filing, confidential audio/copy typing, typing of letters, mailshots and distributing large volumes of incoming and outgoing post.
-To assist when required, in the provision of the School/RI’s facilities administration, including logging faults and problems with the building and surrounding areas and reporting of such to the appropriate person/department.
-Assist with record keeping and basic data entry including maintaining an inventory of centre equipment.
-Make simple arrangements such as organising equipment and making bookings for events and meetings, according to standard operating procedures.
-To work within an established support staff team and develop a practical knowledge of School/RI practices and procedures.
-Communicate effectively across a wide range of audiences.
-Liaise, establish and maintain positive links with external agencies and providers
Personal Development / Performance
Work towards achieving a formal qualification in Business Administration.
Demonstrate a commitment to continuing Personal/Professional Development.
-To plan and implement a programme of personal and continuing professional development as agreed with the line manager.
-Observe and define priorities and timetables in the achievement of strategic and operational objectives.
-Adhere to the University’s environmental policy and procedures and seek to promote environmental sustainability within area of responsibility.
Equality, Diversity, Health and Safety and Strategy
-A strong commitment to the principles and practice of equality and diversity.
-Thorough understanding and application of the Dignity and Respect Framework.
-Take reasonable care of the Health and Safety of yourself and that of any other person who may be affected by your acts or omissions at work.
-Co-operate with Keele University in ensuring as far as is necessary, that Statutory Requirements, Codes of Practice, University Policies and School/Departmental health and safety arrangements are complied with.